{"id":51,"date":"2018-10-11T23:33:56","date_gmt":"2018-10-11T23:33:56","guid":{"rendered":"https:\/\/hebertmedical.fm1.dev\/?page_id=51"},"modified":"2020-01-09T15:33:12","modified_gmt":"2020-01-09T21:33:12","slug":"hipaa-statement","status":"publish","type":"page","link":"https:\/\/hebertmedical.com\/about-us\/resources\/hipaa-statement\/","title":{"rendered":"HIPAA Statement"},"content":{"rendered":"\n<p>Notice of Privacy Practices<\/p>\n\n\n\n<p>THIS NOTICE DESCRIBES HOW MEDICAL\nINFORMATION AUOUT YOU MAY UE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO\nTHIS INFORMATION. PLEASE REVIEW IT CAREFULLY.<\/p>\n\n\n\n<p>This Notice of Privacy Practices is\nadopted to ensure that HEBERT MEDICAL GROUP, APMC (\u201cthe Company\u2019), fully\ncomplies with all federal and state privacy protection laws and regulations, in\nparticular, the Health Insurance Portability and Accountability Act of 1996\n(HIPAA). Protection of patient privacy is of utmost importance to the Company.\nThe Company is required by law to maintain the privacy of protected health\ninformation and provide its patients with a copy of it Notice of Privacy\nPractices outlining its legal duties and privacy practices with respect to\nprotected health information. Violations of any of these provisions will result\nin disciplinary action which may include termination of employment and possible\nreferral for criminal prosecution.<\/p>\n\n\n\n<p>This Notice of Privacy Practices shall become effective as\nof December 2016 and shall remain in effect until it is either amended or\ncancelled. <\/p>\n\n\n\n<p>You have a right to receive a paper copy of this Notice of\nPrivacy Practices. If you have any questions or comments concerning this\nnotice, you should contact the Chief Privacy Officer, Hebert Medical Group,\nAPMC, 3256 Highway 190 Eunice, Louisiana 70535 by mail or by telephone at No.\n337-550-8530.<\/p>\n\n\n\n<p><strong>DEFINITIONS<\/strong><\/p>\n\n\n\n<p>For the purposes of this notice, the following defined terms\nshall have the following definitions.<\/p>\n\n\n\n<ol><li><strong>\u201cHHS\u201d <\/strong>shall mean United States Department\nof Health and Human Services. <\/li><li>\u201c<strong>Health Information\u201d, \u201cProtected Health\nInformation\u201d or \u201cPHI\u201d, <\/strong>shall mean certain Individually Identifiable Health\nInformation, as defined in 45 CFR \u00a7 164.501 of the\nPrivacy Standards <\/li><\/ol>\n\n\n\n<ol><li><strong>Information Collected<\/strong><\/li><\/ol>\n\n\n\n<p>In the ordinary course of\nbusiness, the Company may receive personal information such as:<\/p>\n\n\n\n<ul><li>Patient\u2019s name, address, and telephone number;<\/li><li>Information relating to treatment, diagnosis or\nother medical information concerning a patient;<\/li><li>Patient\u2019s insurance information and coverage<\/li><\/ul>\n\n\n\n<p>In addition, other information\nwill be gathered about a patient and we will create a record of the care and\/or\nservices provided to the patient by the Company. Some of the information also\nmay be provided to us by other individuals or organizations that are part of\nthe patient\u2019s \u201ccircle of care\u201d \u2013 such as a patient\u2019s referring physician, other\ndoctors, health plan, family members, hospitals, or other health care\nproviders. <\/p>\n\n\n\n<ol><li><strong>How the Company May Use or Disclose a\nPatient\u2019s PHI<\/strong><\/li><\/ol>\n\n\n\n<p>The Company collects PHI from the\npatient and stores it in an account file. This is the patient\u2019s medical record.\nThe medical record is the property of the Company, but the information in the\nmedical record belongs to the patient. The Company protects the privacy of the\npatient\u2019s PHI. It is the policy of the Company that all PHI may not be used or\ndisclosed unless it meets one of the following conditions:<\/p>\n\n\n\n<ol><li>The use or disclosure is for treatment, payment\nor health care operations.<ol><li>Treatment. The Company collects\ninformation from the referring physicians regarding the patient. This\ninformation may be transmitted to various departments within our organization,\nthe patient\u2019s physician and other entities associated or involved in the\npatient\u2019s treatment. This information may also be disclosed to the patient\u2019s\nphysicians in association with the patient\u2019s treatment including, but not\nlimited to, any physical therapy or home health entities.<\/li><\/ol><ol><li>Payment. The Company may collect billing\ninformation from the patient such as the patient\u2019s present address, social\nsecurity number, date of birth, health insurance carrier, policy number and any\nother related billing information. The Company may disclose to the patient\u2019s\nhealth insurance provider, Medicare, Medicaid, or other payer of health care\nclaims the minimum amount necessary of the patient\u2019s PHI in order to process\nthe patient\u2019s health insurance claim. <\/li><\/ol><ol><li>Regular Health Care Operations. The\nCompany may disclose the patient\u2019s healthcare information to physicians,\nmedical assistants, nurses, nurse practitioners, physician assistants, billing\nclerks, administrative staff, and other employees involved in the patient\u2019s\nhealthcare treatment. <\/li><\/ol><\/li><li>The patient, who is the subject of the\ninformation, through a written authorization has authorized the use or\ndisclosure of the information. This authorization may be revoked by the patient\nproviding the Company with a written revocation of said authorization. Without\nthe patient\u2019s authorization, the Company may not disclose the patient\u2019s\npsychotherapy notes. The Company may also not use the or disclose the patient\u2019s\nPHI for the Company\u2019s own marketing and may not sell the patient\u2019s PHI.<\/li><li>The patient, who is the subject of the\ninformation, does not object to the disclosure of the PHI to persons involved\nin the health care of the individual or for facility directory purposes.<\/li><li>Voice Mail Message. It is the policy of\nthe Company that voice mail or answering machine message may be left at a\npatient\u2019s home or other number the patient provides to the Company regarding\nbilling or payment issues, or other PHI, related to treatment, payment or\nhealth operations.<\/li><li>As Required by Law. It is the policy of\nthe Company that may use and disclose a patient\u2019s PHI as required by law.<ol><li>Public Health. As required by law, we may\ndisclose a patient\u2019s PHI to public health authorities for purposes related to:\npreventing or controlling disease, injury or disability; reporting child abuse\nor neglect; reporting domestic violence; reporting to the Food and Drug\nAdministration problems with products and reactions to medications; and\nreporting disease or infection exposure.<\/li><\/ol><ol><li>Health oversight activities. We may\ndisclose a patient\u2019s PHI to health agencies during the course of audits,\ninvestigations, inspections, licensure, and other proceedings.<\/li><\/ol><ol><li>Judicial and administrative proceedings.\nWe may disclose a patient\u2019s PHI in the course of any administrative or judicial\nproceeding.<\/li><\/ol><ol><li>Law enforcement. We may disclose a\npatient\u2019s PHI to a law enforcement official for purposes such as identifying or\nlocating a suspect, fugitive, material witness or missing person, complying\nwith a court order or subpoena, and\/or for other law enforcement.<\/li><\/ol><ol><li>Descendent Information. We may disclose a\npatient\u2019s PHI to coroners, medical examiners and funeral directors.<\/li><\/ol><ol><li>Organ donation. We may disclose a\npatient\u2019s PHI to organizations involved in procuring, banking or transplanting\norgans and tissues.<\/li><\/ol><ol><li>Research. We may disclose a patient\u2019s PHI\nto researchers conducting research that has been approved by an Institutional\nReview Board or the Company\u2019s Board of Directors.<\/li><\/ol><ol><li>Public Safety. We may disclose a\npatient\u2019s PHI to appropriate persons in order to prevent or lessen a serious\nand imminent threat to the health or safety of a particular person or the\ngeneral public. <\/li><\/ol><ol><li>Specialized government functions. We may\ndisclose a patient\u2019s PHI for military, national security, and prisoner\npurposes. <\/li><\/ol><ol><li>Worker\u2019s compensation. We may disclose a\npatient\u2019s PHI We may disclose a patient\u2019s PHI as necessary to comply with\nworker\u2019s compensation laws. <\/li><\/ol><ol><li>Marketing. We may contact a patient to\nprovide appointment reminders or to give the patient information about other\ntreatments or health-related benefits and services that may be of interest to\nthe patient.<\/li><\/ol><ol><li>Fundraising. We may use certain\ninformation to contact you for the purpose of raising money for the Company and\nyou will have the right to opt out of receiving such communications with each\nsolicitation. The money raised will be used to expand and improve the services\nand programs we provide the community. You are free to opt out fundraising\nsolicitation, and your decision will have no impact on your treatment or\npayment for services at the Company.<\/li><\/ol><ol><li>Change of Ownership. In the event that\nthe Company is sold or merges with another organization, the patient\u2019s PHI will\nbecome the property of the new owner.<\/li><\/ol><\/li><\/ol>\n\n\n\n<ol><li><strong>Other Policies Uses and Disclosures<\/strong><\/li><\/ol>\n\n\n\n<ol><li>Notice of Privacy Practices. It is the\npolicy of the Company that privacy practices must be published and that all\nuses and disclosures of PHI are done in accordance with the Company\u2019s privacy\npolicy. The Company is required by law to abide by the terms of its notice of\nPrivacy Practices.<\/li><li>Decreased Individuals. It is the policy\nof the Company that privacy protections extend to information concerning\ndecreased individuals.<\/li><li>Restriction Requests. It is the policy of\nthe Company that serious consideration must be given to all requests for\nrestrictions on uses and disclosures of PHI as published in the privacy policy.\nThe patient has the right to request restrictions on certain uses and\ndisclosures of their PHI. The patient may do so by completing the Company\u2019s\nform entitled \u201cRestrictions\u201d. The Company is not required to agree to the\nrestriction that the patient requests. If a particular restriction is agreed\nto, the Company is bound by that restriction. If a patient pays for a specific\nhealth product or service out of pocket, the patient has the right to request\nthat the Company not disclose their information to their insurer. Such a\nrequest can also be made in writing by completing the Company\u2019s form entitled\n\u201cRestriction-Self Pay\u201d and checking the particular box indicating that the\nservice or product was paid for by the patient. If such a request is made, the\nCompany must agree with the patient\u2019s request.<\/li><li>Minimum Necessary Disclosure. It is the\npolicy of the Company that it shall make reasonable efforts to limit the\ndisclosure to the minimum amount of information needed to accomplish the\npurpose of the disclosure. It is also the policy of the Company that all\nrequests for PHI must be limited to the minimum amount of information needed to\naccomplish the purpose of the request.<\/li><li>Access to Information. It is the policy\nof the Company that the patient has the right to inspect and copy their PHI. It\nis the Company\u2019s policy that access to PHI must be granted to a patient when\nsuch access is requested. Such request shall be submitted in writing by\ncompleting the Company\u2019s request form entitled \u201cRequest for Inspection and\/or\nCopy of Protected Health Information\u201d. Costs associated with the copying of any\nPHI shall in accordance with applicable state and federal law. <\/li><li>Designation of Personal Representative.\nIt is the policy of the Company that access to PHI must be granted to a\npatient\u2019s designated personal representative as specified by the patient when\nsuch access is requested and authorized by the patient. This designation of a\npersonal representative must be made in writing by completing the Company\u2019s\nform entitled \u201cDesignation of Personal Representative.\u201d<\/li><li>Confidential Communications Channels. It\nis the policy of the Company that the patient has the right to receive their\nPHI through a reasonable alternative means or at an alternative location.\nConfidential communication channels can be used within the reasonable\ncapability of the Company. Such request shall be made in writing by completing\nthe Company\u2019s form entitled \u201cConfidential Channel Communication Request.\u201d<\/li><li>Amendment of Incomplete or Incorrect\nProtected Health Information. It is the policy of the Company that a\npatient has a right to request that the Company amend their PHI that is\nincorrect or incomplete. The Company is not required to change a patient\u2019s PHI\nand will provide the patient with information about the Company\u2019s denial and\nhow the patient can disagree with the denial. A request to amend a patient\u2019s\nPHI shall be made in writing by completing the Company\u2019s form entitled \u201cRequest\nfor Amendment of Health Information.\u201d<\/li><li>Accounting of Disclosures. It is the\npolicy of the Company that an accounting of disclosures of PHI made by the\nCompany is given to the patient whenever such an accounting is requested in\nwriting. The patient has a right to receive an accounting of disclosures of\ntheir PHI made by the Company. Such written request for an accounting shall be\nmade by completing the Company\u2019s form entitled \u201cRequest for Accounting of\nDisclosures\u201d.<\/li><li>Breach\nNotification. It is the policy of the Company as required by law to\nmaintain the privacy of a patient\u2019s PHI. If there is a breach (an inappropriate\nuse or disclosure of the patient\u2019s PHI that the law requires to be reported)\nthe Company must notify the patient of said breach. <\/li><li>Underwriting\nand Genetic Information. The Company is prohibited from using or disclosing\na patient\u2019s PHI that is genetic information (information about genetic tests or\ngenetic illnesses of the patient or their family members) for the purposes of\neligibility, continued eligibility, enrollment, determination of benefits, computing\npremium or contribution amounts, pre-existing condition exclusion, or other\nactivities related to the creation, renewal, or replacement of a contract of\nhealth insurance or health benefits. <\/li><li>Complaints.\nIt is the policy of the Company that all complaints by employees, patients,\nproviders, or other entities relating to PHI be investigated and resolved in a\ntimely fashion. Complaints about this Notice of Privacy Practices or how the\nCompany handles a patient\u2019s PHI should be directed to:<\/li><\/ol>\n\n\n\n<p>Hebert Medical Group, APMC<\/p>\n\n\n\n<p>Attn: Privacy Officer 3256 Highway\n190<\/p>\n\n\n\n<p>Eunice, Louisiana 70535<\/p>\n\n\n\n<p>If a patient is not satisfied with\nthe manner in which this office handles a complaint, the patient may submit a\nformal complaint to:<\/p>\n\n\n\n<p>Department of Health and Human Services<\/p>\n\n\n\n<p>Office of Civil Rights<\/p>\n\n\n\n<p>Hubert H Humphrey Bldg.<\/p>\n\n\n\n<p>200 Independence Avenue, SW<\/p>\n\n\n\n<p>Room 509F HHH Building<\/p>\n\n\n\n<p>Washington, DC 20201<\/p>\n\n\n\n<ol><li>Prohibited\nActivities. It is the policy of the Company that no employee may engage in\nany intimidating or retaliatory acts or actions against any person who files a\ncomplaint or otherwise exercises their rights under HIPAA regulations. It is\nalso the policy of the Company that no disclosure of PHI will be withheld as a\ncondition for payment for services from the patient or from an entity.<\/li><li>Responsibility.\nIt is the policy of the Company that the responsibility for designing arid\nimplementing procedures related to this policy lies with the Chief Privacy\nOfficer.<\/li><li>Mitigation.\nIt is the policy of the Company that the effects of any unauthorized use or\ndisclosure of PHI be mitigated (to decrease the damage caused by the action) to\nthe extent possible.<\/li><li>Preemption\nof State Law. It is the policy of the Company that the federal privacy\nregulations are the minimum standard to be used regarding the privacy of a\npatient\u2019s PHI. If the laws od the State of Louisiana are more stringent in\ncertain areas, the state laws in these areas shall prevail. In all other areas,\nfederal privacy regulations shall prevail.<\/li><li>Cooperation\nwith Privacy Oversight Authorities. It is the policy of the Company that\noversight agencies such as the Office for Civil Rights of the Department of\nHealth and Human Services be given full support and cooperation in their\nefforts to ensure the protection of PHI within this organization. It is also\nthe policy of the Company that all personnel cooperate fully with all privacy\ncompliance review and investigations. <\/li><\/ol>\n\n\n\n<p>If you would like to have a more\ndetailed explanation of these rights or if you would like to exercise one or\nmore of these rights, contact the Chief Privacy Officer of the Company.<\/p>\n\n\n\n<ol><li>Changes to this Notice of Privacy Practices<\/li><\/ol>\n\n\n\n<p>\n\n\n\nThe Company reserves the right to amend this\nNotice of Privacy Practices at any time in the future and will provide a copy\nof such amendment to the patient upon request or upon the patient\u2019s next visit.\nUntil such amendment is\n\n\n\n<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Notice of Privacy Practices THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION AUOUT YOU MAY UE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. This Notice of Privacy Practices is adopted to ensure that HEBERT MEDICAL GROUP, APMC (\u201cthe Company\u2019), fully complies with all federal and state privacy protection&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":113,"menu_order":5,"comment_status":"closed","ping_status":"closed","template":"","meta":{"schema":"","fname":"","lname":"","position":"","credentials":"","placeID":"","no_match":false,"name":"","company":"","review":"","address":"","city":"","state":"","zip":"","lat":"","lng":"","phone1":"","phone2":"","fax":"","mon1":"","mon2":"","tue1":"","tue2":"","wed1":"","wed2":"","thu1":"","thu2":"","fri1":"","fri2":"","sat1":"","sat2":"","sun1":"","sun2":"","hours-note":""},"service_tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>HIPAA Statement - Hebert Medical Group<\/title>\n<meta name=\"description\" content=\"(337) 210-2098 | Notice of Privacy Practices THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION AUOUT YOU MAY UE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/hebertmedical.com\/about-us\/resources\/hipaa-statement\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"HIPAA Statement - 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